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Top 5 Reasons Why Form 2290 E-Filing Gets Rejected
10-31-2024

Top 5 Reasons Why Form 2290 E-Filing Gets Rejected

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Filing Form 2290 for Heavy Vehicle Use Tax (HVUT) is perhaps one of the most critical tasks truck owners and operators have to do in the United States. However, no matter how strictly you may have followed the guidelines set out by the IRS for form 2290 e-filing, your file could still be rejected. You will understand why if it happens and avoid delaying it further with penalties hereunder are the top five reasons why form 2290 e-filing gets rejected and how you may avoid these problems.


1. Incorrect EIN or Business Name Mismatch


One of the most common reasons that cause Form 2290 rejection is an incorrect EIN and business name mismatch. The IRS checks against its records for the given EIN and name. If there is a minute difference, such as spelling or missing characters, it will reject the form.


How to Avoid the Problem

- Confirm the EIN and business name on the IRS records before submitting.

- Confirm that your EIN is at least 15 days old since the IRS takes time to process newly issued EINs

- Confirm Your Information with the EIN Confirmation Letter Provided by the IRS.


2. Incorrect VIN


The Vehicle Identification Number is a very important vehicle identifier. Incorrect VIN submittal may lead to automatic rejection of Form 2290 e-filing. Common mistakes include typos, transposed numbers or using letters in place of number.


How Not to Make This Mistake

Review the VIN when you are going to write it in your form. Let the vehicle's registration paper or title be used while copying the VIN.

- Use e-filing software that provides the feature of VIN validation so that the chances of error are reduced.


3. Incorrect Tax Year or First Used Month


This is another common reason for which your truck's registration application is rejected. This includes incorrect information about tax year or first used month of your truck. A tax year is from July 1st of any calendar year to June 30th of the following year. First used month is the time when your vehicle starts to be used on public roads.


How to Avoid This Problem

Make sure you are choosing the right tax year and first used month.

Be sure to check for current guidance on how to file Form 2290 through the IRS website.

If it is a new truck, be sure to make sure of the exact month that the truck was put into service so you don't mess up your form filing.


4. Payment Problems or Wrong Routing Numbers


If you elect to pay your HVUT by electronic funds withdrawal, an invalid routing or account number of the bank in which your account resides will send a payment back. Although this is not the end of the world, and a catastrophic mistake which would lead to an e-file return rejection, there is still a possibility that fees will be incurred if it isn't reported right away.


What You Can Do To Avoid

Check your routing number off of a check, or right from your bank.

- Use EFTPS to make safe, electronic payments.

- Have enough money in your account to prevent overdrafts that could cause payments to be rejected.


5. Failure to Sign Form 8453-EX


If you e-file, you will need to attach Form 8453-EX, which is the authorization for e-filing. If the form is not signed and submitted properly, the IRS will reject your entire e-filing.


How to Avoid This Issue

- Carefully review Form 8453-EX prior to submission and make sure that it is signed electronically.

- If you are utilizing a tax preparer or third-party software, you should ensure that the form is properly signed.

- Save a copy of Form 8453-EX for your records to be able to verify submission if there is an issue.



Failure in Form 2290 leads to unnecessary delays, penalties, and disturbances in your trucking business. To ensure successful e-filing, be keen on these common mistakes so that you can reduce them by double-checking the details, using good e-filing software, and getting updated information about the guidelines given by the IRS.


If unclear or receiving error messages, you should hire a professional in this area or seek the services of a reputable resource which will save you from committing costly errors.