Running a large-scale transport operation is a kind of activity which is a balance between transport logistics, fuel expenses, and retention of transporters. However, for most transporters of a large number of vehicles, the HVUT form filing season is a kind of challenge. While dealing with the form requirements of IRS Form 2290 for a number of vehicles goes beyond the issues of basic accounting.

At hopes2290.com, our area of expertise revolves around relieving fleet management headaches through efficient online solutions. Below, an insight into the common problems associated with fleet management and how our IRS-approved e-file solution provider overcomes such difficulties.

Data Entry Fatigue and VIN Inaccuracies

When you are handling dozens to hundreds of units, manually entering data is the nemesis of being efficient. A wrong digit entered in a 17-digit VIN can result in your returned product being rejected or, even worse, an improper Schedule 1 being stamped that prevents your vehicle registration to proceed at your DMV.

Easy Solution: Our system offers an extremely efficient "bulk upload" feature. Rather than inputting the information for each automobile individually, fleet managers can input the data from an Excel/CSV file and our system will perform an automated pre-filing review to check for errors before the information is passed along to the Internal Revenue Service.

Tracking Credits and Sold Vehicles

There is activity among the fleets because trucks can be sold, traded in, or scrapped during the tax year. Many people who own fleets end up overpaying their excise tax because they do not credit the trucks removed from the road.

The Easy Solution: hopes2290.com makes it easier for you to claim your credits for Form 2290. You can be dealing with a vehicle that put in less than 5,000 miles of service (a suspended vehicle), or perhaps you sold your vehicle during the tax year. Either way, our tax calculation engine determines your prorated tax or credit so you pay only what you owe.

Managing Tight Deadlines for New Acquisitions

Each time you place another heavy vehicle into use, you have up until the last day of the month after the month of initial use to file Form 2290. In this way, as you expand your number of vehicles, it becomes increasingly hard to remember when each due date expires, potentially leading to your having to pay IRS penalties.

The Easy Solution: All you have to do is use our e-file dashboard, allowing fleet owners to have all your records in one central location. You can file your new addition in minutes, with your watermarked Schedule 1 sent to you instantly by email through the MeF system.

Ensuring Secure Payment for Large Liabilities

Payment for a significant tax bill for an entire fleet of vehicles calls for reliable and flexible payment terms. The issue of the security of bank information is also a concern for fleet owners when sending money for the payment of the HVUT.

The Easy Solution: We ensure to offer various ways of payment approved by the IRS, such as Electronic Funds Withdrawal and the Electronic Federal Taxes Payment System. We ensure that the entire process is secured using bank-level encryption and the SSL protocol.

Correcting Errors Without Doubling the Work

If a mistake has been made on a successful submission, for instance a mistake regarding the taxable gross weight band, the thought of resubmitting may be a daunting prospect.

The Easy Solution: We have modules in our system for correcting VINS and weight modifications. In the event that the IRS rejects the return because of the incorrect EIN, our system will supply the correct IRS rejection code and will guide the taxpayer in amending and re-submitting the return at no extra cost.

Why Fleet Owners Trust hopes2290.com

In addition to the technical aspect, we also offer a professional level of oversight that cannot be provided with a paper filing system. Our support team in the US understands the challenges faced by the logistics and transportation community and is prepared to help with any tax filing issue that comes their way.

Centralizing your HVUT compliance on an intelligent platform helps you save administrative overhead, reduces the chances of errors, and keeps your fleet moving.

Note: For more information, visit IRS website